Apostille services
Take apostille orders from anywhere, with document pre-checks
Apostille is the one notary-adjacent service you can sell to the whole country. NotaryBook turns it into a remote order: the customer uploads the document, the site classifies it, checks whether it needs county-clerk certification first or a federal apostille, and takes payment up front.
Sounds familiar?
The pain we built NotaryBook around
Customers who do not know whether they need state or federal authentication
Explaining Hague versus non-Hague destinations over and over
Documents that arrive without the right notarisation
Getting paid before the courier goes out
What NotaryBook does about it
Built for apostille services
Apostille and Live Scan intake helpers
Customers upload the document or Live Scan form; the site works out what it is.
A photo of a document is classified (vital record, notarised affidavit, federal), checked for county-clerk-first requirements and Hague-country destination, and turned into a pre-filled apostille order. The Live Scan helper reads the Request for Live Scan Service form to capture the ORI and application type.
Online booking with deposits
Customers pick a service and a slot, pay a deposit or in full, and the slot is held.
Per-service durations, travel buffers, deposit rules (none, fixed, percent, full) and intake questions. A slot is held for 30 minutes while Stripe Checkout completes; abandoned checkouts release it automatically. Mobile services check the address against your service area before booking.
Money goes straight to you
Connect your own Stripe account; payouts and refunds stay under your control.
NotaryBook uses Stripe Connect. Every charge is made on your Stripe account, so deposits pay out on your schedule and you keep your own dashboard, receipts and disputes. No platform fee during early access.
AI receptionist by text and phone
Answers after-hours questions, quotes prices from your own price list, and books.
The receptionist works from the services, prices, hours and service area you configured and uses the same availability engine as the site. It can propose slots, create a booking and send the payment link. Anything it cannot answer is handed to you with the transcript. Voice runs on the same tools.
Local SEO and AI-search ready
Service-by-city pages, structured data, sitemap and an llms.txt, generated for you.
Clear service, price and service-area pages with LocalBusiness, Service, Offer and FAQ structured data; a landing page for each service in each city you serve; robots rules that welcome Google, Bing and the AI answer engines; and a plain-text summary so ChatGPT, Perplexity and Claude can find your real prices and hours.
Review requests, listings and a weekly digest
Ask for reviews automatically, keep your business details consistent everywhere, see the week at a glance.
Completed bookings trigger a review request with your Google link. The listings manager keeps your name, address, phone and description identical across Google Business Profile, Apple, Bing, Yelp and the rest. Monday morning you get one email: bookings, revenue, cancellations, reviews and suggested posts.
Your site
What your NotaryBook site includes
- A mail-in apostille service with prepaid checkout and no time slot
- A free consultation service for the complicated cases
- An apostille steps section that walks the customer through what to send
- FAQ pages for the destination-country questions people search for
Questions apostille services ask
What does the document pre-check do?
It classifies an uploaded photo or PDF (vital record, notarised affidavit, federal document), flags county-clerk-first requirements for California, checks the destination country against the Hague list and pre-fills the order. You review every order before it ships.
Can out-of-state customers order?
Yes. The apostille service is remote — no service-area check, no time slot. The customer mails the document and pays online.
Does it handle translations?
The order form asks whether a translation is needed and records it; fulfilment is yours.
Put your booking site live this week
Sign up, answer the questions, pick a design. Free during early access.